Maintenance Management
Streamline your entire maintenance operation with OxMaint's comprehensive management system. Work orders, preventive maintenance, and request tracking—all in one powerful platform that reduces downtime by 45%.
Trusted by over 1000+ clients across the world
Complete Maintenance Suite
Three Powerful Modules, One Platform
Master your maintenance operations with integrated work orders, preventive maintenance schedules, and request management.
Work Orders
Create, assign, track, and complete maintenance work orders with full visibility.
PM Schedules
Automate preventive maintenance with recurring schedules and auto-generated work orders.
Request Maintenance
Enable anyone to submit requests via QR codes. Track, prioritize, and convert to work orders.
Work Orders
Comprehensive Work Order Dashboard
Manage and track all maintenance work orders across your organization from a centralized dashboard. Get real-time visibility into work order status, priorities, costs, and team performance.
Total Work Orders
Track all work orders in the system at a glance.
High Priority
Critical and high priority orders requiring attention.
Emergency Orders
Emergency maintenance work orders for urgent issues.
Pending Approvals
Work orders awaiting review and approval.
Total Cost Tracking
Actual costs incurred across all work orders.
Billable Orders
Track work orders billable to customers.
Work Orders
Manage and track maintenance work orders248
Total WO12
High Priority3
Critical5
Emergency8
Pending$24K
Total CostAdvanced Creation
9-Step Work Order Wizard
Create comprehensive work orders with our guided 9-step wizard. Capture every detail from basic information to costs and budget, ensuring nothing is missed.
Basic Information
Work order details and scheduling essentials.
Advanced Details
Safety requirements and compliance settings.
Task List
Define tasks and work breakdown structure.
Parts & Materials
Required parts and materials for the job.
Attachments
Supporting documents and files.
Labor & Resources
Labor codes and resource assignments.
Create Work Order
Comprehensive details and safety requirementsBasic Information
Fast Creation
Quick Work Order
Need to create a work order fast? Use the Quick Work Order feature for streamlined creation with essential fields only. Perfect for urgent maintenance needs.
Essential Fields Only
Title, type, priority, asset, and description.
Quick Assignment
Assign to team members instantly.
Estimated Duration
Set time and cost estimates upfront.
Task Creation
Add tasks directly from the quick form.
Approval Workflow
Toggle approval requirement on/off.
One-Click Create
Submit and create in seconds.
Quick Work Order
Basic Information
Assignment
Request Management
Maintenance Request System
Enable anyone to submit maintenance requests through QR codes or the web portal. Track request status, prioritize issues, and convert approved requests to work orders seamlessly.
External QR Code
Public access QR for external users to submit requests.
Request Status Overview
Total, pending, in progress, and completed counts.
Priority Breakdown
Critical, high, medium, and low priority categorization.
Key Metrics
Completion rate, pending rate, and active requests.
Quick Insights
Urgent requests, backlog, and success rate analytics.
Convert to WO
One-click conversion to work orders.
Maintenance Requests
Manage and track all maintenance requestsRequest Status Overview
56
Total12
Pending8
In Progress36
CompletedPriority Breakdown
Preventive Maintenance
PM Schedules
Manage preventive maintenance schedules and track upcoming maintenance tasks. Set up recurring schedules that automatically generate work orders, ensuring nothing falls through the cracks.
Overdue Tracking
Instantly see overdue maintenance schedules.
Due Today
Schedules requiring attention today.
Due This Week
Weekly maintenance planning at a glance.
Active Schedules
Total active preventive maintenance schedules.
Auto Generate WO
Automatically create work orders when due.
Category Organization
Organize schedules by maintenance category.
PM Schedules
Manage preventive maintenance schedules2
Overdue3
Due Today8
This Week18
ActivePM Schedule Categories
Schedules organized by maintenance categoryUncategorized
(schedules without category)Schedule Configuration
Create PM Schedule
Set up comprehensive preventive maintenance schedules with flexible intervals, maintenance tasks, and notification settings. Automate your preventive maintenance workflow completely.
Basic Information
Title, category, asset, location, and assignee.
Schedule Intervals
Configure repeat intervals—days, weeks, months.
Maintenance Tasks
Define tasks with descriptions and durations.
Notifications
Set up advance notifications before due dates.
Auto WO Generation
Automatically create work orders when due.
Service Reading
Track last service date and reading.
Create New PM Schedule
Basic Information
Schedule Intervals
Maintenance Tasks 1 min total
Integrated Ecosystem
Connected Maintenance Modules
Every maintenance module works together seamlessly—from assets and inventory to team management and reporting.
Work Orders
Create & manage WORequests
QR-based requestsPM Schedules
Preventive maintenanceAssets
Equipment trackingInventory
Parts managementTeam
Resource assignmentReports
Analytics & insightsNotifications
Instant alertsAI-Powered
Synapse AI Assistant
Leverage AI to supercharge your maintenance operations. Synapse AI provides intelligent work order generation, maintenance assistance, compliance guidance, and technical documentation support.
AI-Powered WO Generation
Auto-populate tasks, parts, and time estimates.
Maintenance Assistance
Get AI answers to maintenance questions.
Compliance Guidance
Safety measures and risk assessments.
Best Practice Recommendations
Optimal scheduling and resource allocation.
Synapse AI Assistant
AI-Powered Work Order Generation
Select an asset and click 'AI Generate' to automatically populate tasks, parts lists, and time estimates based on industry best practices.Intelligent Maintenance Assistance
Ask Synapse AI specific questions about maintenance procedures, safety protocols, or equipment specifications.Compliance and Safety Guidance
Get instant recommendations for regulatory compliance, safety measures, and risk assessments tailored to your equipment.Best Practice Recommendations
Leverage AI insights for optimal scheduling, resource allocation, and maintenance strategies.We are proud of our results
We bring solutions to make maintenance management easier for everyone.
45%
Reduced Downtime
92%
Work Order Completion
99.5%
Customer Satisfaction
"The integrated work order system has transformed our maintenance operations. We've reduced downtime by 45% and improved team productivity significantly."
Industrial Manufacturing Co.
Manufacturing
"PM Schedules with auto work order generation ensures we never miss preventive maintenance. Equipment reliability has improved dramatically."
Metro Facilities Group
Facilities Management
"The QR code request system is brilliant. Anyone can report issues instantly and our response time has improved by 60%."
HealthCare Plus
Healthcare
"Synapse AI Assistant has revolutionized how we create work orders. Auto-generated tasks and parts lists save us hours every week."
Campus Solutions
Education
FAQ
Frequently Asked Questions
Everything you need to know about OxMaint's maintenance management system.
Maintenance Requests are submissions from anyone (employees, contractors, visitors) reporting an issue—typically via QR code scan or web form. Work Orders are formal assignments created by maintenance managers that include detailed tasks, parts, labor, scheduling, and cost tracking. Requests can be reviewed and converted to Work Orders when approved.
When you create a PM Schedule with "Auto Generate Work Order" enabled, OxMaint automatically creates a work order when the scheduled date arrives based on your configured intervals (daily, weekly, monthly, etc.). The work order includes all tasks, assigned technicians, and specifications from the PM schedule template.
Quick WO is designed for fast creation with essential fields only—perfect for urgent issues. The 9-Step Wizard provides comprehensive work order creation including basic info, advanced details, task lists, parts & materials, attachments, labor & resources, remarks, costs & budget, and final review. Use Quick WO for speed, the Wizard for complex maintenance needs.
Synapse AI Assistant provides intelligent support for maintenance operations. Select an asset and click "AI Generate" to automatically populate tasks, parts lists, and time estimates based on industry best practices. You can also ask questions about maintenance procedures, safety protocols, compliance requirements, and get best practice recommendations for scheduling and resource allocation.
Yes! OxMaint provides comprehensive cost tracking across all maintenance modules. Work Orders track estimated and actual costs, labor hours, and parts used. The dashboard shows total costs incurred, billable work orders, and cost overruns. You can generate reports to analyze maintenance spending by asset, location, or time period.
OxMaint sends notifications for work order assignments, status changes, PM schedule due dates, overdue tasks, and pending approvals. In PM Schedules, you can configure advance notifications (e.g., 7 days before due) sent to specific users. Notifications are delivered via email, push notifications on mobile, and in-app alerts.
Transform your maintenance operations today.
Streamline work orders, automate preventive maintenance, and enable instant request submission. Reduce downtime and improve equipment reliability.
OxMaint is available to download from both App Store and Google Play Store.
